Induction, Part 3a
Secretary, Chairperson
and Treasurer
In the SACP
Constitution, the duties of the General Secretary, National Chairperson and
National Treasurer are spelled out in detail (see the extract reproduced below).
But for Provincial, District and Branch Office Bearers in the SACP, although
the three positions are all mentioned, the detail is not given.
For a general
discussion of what these elected officers are supposed to do, in the SACP, one
must draw from the national level and treat it as the model for the lower
levels of structure.
Party members are
also involved in the ANC, the trade unions, other mass organisations and many
other structures. There is some variation, but in general the functions of the
three principal officers are similar in all organisations.
The attached
document is adapted from a page on the Internet, chosen from among many similar
ones on the topic. It can serve to represent the standard thinking on the roles
of the three main officer positions, even in quite different types of organisation,
and in different countries.
President is another
name for Chairperson. Secretary-General and General Secretary are both in fact
Secretaries. Treasurer-General means Treasurer. In this item we are not discussing
nomenclature, but only function.
Leading Role of the Secretary
In the SACP, as in
most Communist Parties, the Secretary is the leading office bearer, and therefore
is the political leader at any level. The Secretary is continuously involved
with nearly everything that happens, both at meetings, and in between meetings.
Chairperson
The previous item
has dealt with the Chairperson’s function in detail. Here, we can note that in
the ANC, the Chairperson is always the senior office-bearer, and so in the ANC
the Chairperson has more scope to impose upon the meeting.
In COSATU Unions and
in COSATU itself, the President is in theory the senior position, and the
President (Chairperson) is a “worker leader” who is not employed by the union,
and who does not draw a salary from the union. Mostly these workers retain
their former jobs.
But in the COSATU
form of organisation, the Secretary (General Secretary) is the head of the
full-time employed establishment of the organisation, and is therefore the
employer (hiring and firing) of the staff and the person to whom the staff
report.
The COSATU form of
organisation has proved to be vulnerable to conflict between President and
General Secretary.
In general, the
duties of the Chairperson are lighter than those of the Secretary or Treasurer,
being in the essential task confined to presiding at meetings. It is also
easier for somebody to deputise for the Chairperson than for the other tasks.
But it is a very important function, nevertheless.
Treasurer
The treasurer should
make sure that the assets of the structure are kept securely. These include not
only cash but also non-cash assets such as a banner, for a typical branch-level
example. The treasurer must be able to produce an account of the assets,
usually in the form of a Receipts and Payments account for the year and Balance
Sheet as at the year’s end, at least.
The treasurer need
not personally be the book-keeper and should never be the fund-raiser.
Fund-raising is a task that falls upon the organisation as a whole.
Convenors, Co-ordinators, and Organisers
These titles can be
useful where there is a clear sub-division of responsibility within a
structure, but they can also be a sign of weak organisation. This is
particularly the case when they are used as substitutes for Chairperson or
Secretary. There can really be no substitute for those offices.
Convenor is a useful
designation for the leader of a small task team. Organiser is a good term for
someone whose responsibility is to recruit and expand the organisation.
“Co-ordinator” is
not a word that fits well in any structure. It is best not used, ever. The
problem with such words is that they do not assist to define the organic and
necessary functions, but on the contrary, are intended to blur the distinction
between functions. As such they are anti-organisation and for that reason
should be avoided.
From the SACP Constitution:
11. Duties of the General Secretary
The General Secretary shall be the leading National Office
Bearer of the SACP according to conditions determined by the CC. The General
Secretary shall be an ex officio member of all party structures and shall:
11.1 Keep (or
cause to be kept) the minutes of all CC and PB meetings and such other books,
records and archives as may be required.
11.2 Attend
to the correspondence of the CC and PB.
11.3 Maintain
regular personal and written contact with all the provinces and keep the
membership informed of the work of the CC and PB.
11.4 Ensure
that members of the CC are kept informed of the work of the PB in between
meetings of the CC.
11.5 Draw up
(or cause to be drawn up) all reports and documents as may be decided upon by
the CC or PB.
11.6 The
Deputy General Secretaries shall, as directed by the CC, taking into account
their respective portfolios, deputise for the General Secretary in respect of
all the functions set out above.
12. Duties of the National Chairperson
The National Chairperson shall rank after the General
Secretary as a national office bearer of the SACP and shall be an ex officio
member of all party structures. The National Chairperson shall:
12.1 Preside
at all meetings of the CC and PB in conformity with the constitution and other
rules and procedures adopted by these bodies.
12.2 Have a
deliberative vote only.
12.3 The
Deputy National Chairperson shall, as directed by the CC, deputise for the
National Chairperson in respect of all the functions set out above.
13. Duties of the National Treasurer
The National Treasurer shall:
13.1 Under
the direction of the CC and PB take all necessary measures to ensure that the
SACP is provided with sufficient means to carry out its political and
organisational tasks.
13.2 Dispose
of such funds as the CC authorised by general or specific mandate.
13.3 Be
responsible for the safe-keeping and administration of all property and monies
of the SACP.
13.4 Keep
such books and accounts as will clearly record and reflect the financial
position of the SACP and submit statements of income and expenditure to the CC
and PB at intervals to be determined by the CC and PB.
13.5 Under
the direction of the CC present audited financial statements and written
financial reports to the Congress.
13.6 Be the
convenor of a Finance Committee appointed by the CC.